Exhibitors

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Access to Ag Retailers

The Expo Hall is sold out!
Generate leads, build relationships and create future sales by spending time with quality customers at the 2019 ARA Conference & Expo. The conference devotes almost seven hours to the expo and offers substantial opportunities for interaction. Last year’s expo featured nearly 100 exhibitors and reached more than 600 attendees. Don’t miss your opportunity to be among the 2019 ARA Exhibitors. **Although the Expo Hall is currently sold out, companies can email exhibits@aradc.org to be placed on a wait list if any booths become available.

The attendees at the ARA Conference & Expo want to connect, be informed and make purchasing decisions. They are on a quest for knowledge, information and the latest advances in technology and product application.

ARA utilizes an online platform for its exhibitors to select booth space in real-time, so the sooner you reserve, the more options you have to select your preferred location! All exhibitors confirmed by August 15 will be listed in the ARA Conference & Expo Guide, mailed with the October issue of AgPro Magazine (circulation ~27,000).

Exhibitor Rates

Standard Booth 
Member $1,500
Non-member $2,000

Premium Booth 
Corners, entrances, etc. as marked on floorplan
Member $1,750
Non-member $2,250 

Join today!

Questions?

Although the Expo Hall is currently sold out, companies can email exhibits@aradc.org to be placed on a wait list if any booths become available.

For exhibit sales, please contact:

Andrea Schermerhorn
ARA Exhibits Sales Manager
301-658-2042
exhibits@aradc.org

For exhibitor operations, please contact:
Linda Cohen
ARA Exhibits Operations Manager
301-658-2207
exhibits@aradc.org

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For membership and sponsorship inquiries, please contact:
Donnie Taylor
ARA Vice President of Membership & Corporate Relations
202-457-0825Dtaylor@aradc.org

Included with your Exhibit Booth

  • Each booth is 8’ deep x 10’ wide.
  • Features standard booth equipment of aluminum construction with draped 8’ high back wall and two draped 3’ high side dividers.
  • One identification sign.
  • Company listing in the ARA Conference & Expo Guide, if contract and payment are received by Aug. 15, 2019.
  • Company listing in on-site conference program and mobile app if contracts and payment are received by Oct. 15, 2019.
  • One complimentary registration per booth. Additional personnel may register at the appropriate conference rate. Exhibit personnel must wear an ARA official name badge to enter expo hall and for admission to all ARA Conference & Expo events.
  • Preregistered attendee mailing information sent to the mail house of your choice for one-time usage. Available by request after October 17, 2019.*
  • Final attendee list with name, company and phone number following the event.
*Complimentary for ARA members. Add-on pricing for non-members is $500.

Important Details

  • Booth selection is on a first come, first served basis determined by time/date of booth selection, completed contract and payment in full.
  • The expo will be located in the Napoleon Ballroom on the third floor of the Sheraton Hotel.
  • An Exhibitor Service Kit from Exhibit Services with rental order forms will be sent in August to the primary contact for exhibitor coordination listed on the contract.
  • A certificate of insurance naming the Agricultural Retailers Association as additional insured with policy date through December 5, 2019, needs to be uploaded to the exhibitor portal by October 16, 2019. All exhibitors and display houses must provide this for expo admittance.

Booth Selection Process

  • Exhibitors will receive a custom link to reserve their booth space. The link will take exhibitors to the live floorplan.
  • On the live floorplan exhibitors can click on the booth of their choice and select “Rent Booth Now”.
  • The next step is to follow through with the application process, entering company information along with the booth contact information.
  • Payment for the booth will be made at the end of the rental process online.
  • Exhibitors will receive a confirmation email after the booth has been purchased.
  • Inside the confirmation email will be a link and log in information to the exhibitor portal. In the portal exhibitors will be able to view deadlines, enter any required information, and update any exhibitor information. Invoices are also available to view or print in the portal.

Registration & Lodging

Each exhibitor will receive one complimentary conference registration per booth space. You can complete the complimentary registration when you submit your booth request. Registration access information will also be included for your use to register additional personnel as conference attendees.

ARA has a room block at the Sheraton New Orleans Hotel. Rooms will be available on a first come, first served basis starting at the ARA rate of $195.00 plus applicable taxes per night, depending on accommodations. Information on hotel reservations will be included in your exhibit confirmation email or can be found here.

Please note, ARA has not contracted any outside booking agent for lodging at conference. Making reservations through the link above or by calling the hotel directly are the only two secure and legitimate ways to access the official room block. If you have questions about any communications received regarding lodging, please email info@aradc.org or call the office at 202-457-0825.

Expo Hall Hours

Tuesday, December 3
7 a.m.–3:30 p.m. Exhibitor setup
4:30–6:30 p.m. Opening Reception in Expo

Wednesday, December 4
7:00–8:15 a.m. Breakfast
12:00–1:30 p.m. Lunch
3:30 p.m. Expo Open - Perfect time for private meetings at your booth!
5–6:30 p.m. Networking Reception

Thursday, December 5
6:45–7:45 a.m. Breakfast
8 a.m. Exhibitor tear down

Note: ARA is committed to optimizing exposure for all of our exhibitors. To that end, we place all of our meal functions inside the exhibit hall to maximize attendance. We do close the expo hall doors during sessions (non-meal functions) to encourage attendee participation in the conference.

Payment & Cancellation

Payment must be received in full with signed contract before space is assigned. Cancellation requests must be received in writing to exhibits@aradc.org by Sept. 3, 2019, to be issued a 50 percent refund. If space is cancelled after this date, said payment will be forfeited.